Updated on 2021-08-02

By referring to the Moodle data about the teaching subjects, ITU will create Teams for Individual/Lecture Group at the beginning of every semester. If there is a new Individual/Lecture Group created on Moodle, the corresponding Teams will be created on the same day. The Teams owners and members will be managed by the School Data Sync such that the Teams owners/members will be added/removed according to the daily changes of subject enrollment records.

Note Generally, the Teams created by the School Data Sync will be created one week before the semester commence.

Semester	To Be Created On	To Be Archived On
2021/22 Sem 1	30 - 31 August 2021	19 - 20 January 2022
2021/22 Sem 2	17 - 18 January 2022	14 - 15 June 2022
2021/22 Summer Term	8 - 9 June 2022	26 - 27 August 2022

 

Teams created by the School Data Sync will be available to owners (i.e. teachers). If teachers would like to allow students to view and participant, the Teams must be activated by owners (i.e. teachers). By applying such rule, teachers will have more time to setup, add files, and get organised before granting access to students. Once the Teams created by the School Data Sync is ready for students to access, the owners (i.e. teachers) can "activate" the Teams by the following steps.

Note Teams created by users manually (i.e. NOT created by the School Data Sync), the Teams access will be granted to members once they have been added to the Teams (i.e. no need to activate the Teams).

 

1 On the Teams of the account @common.cpce-polyu.edu.hk, click the Edit icon.

2 Choose "Manage teams".

 

3 Click the Option icon for a Teams.

4 Choose "Manage teams".

 

5 On the "Members" tab, check the Owners and Members and guests. Click the "Activate" button.

 

6 Activate team : Once this team is activated, your students will have access. This can't be undone.
Read the message, click "Activate" button to confirm.

 

7 Your team is now active.
Read the message, click "OK" button to confirm.

 

8 The Teams has been activated (Different from the Step 5, the "Activate" button and the message "N members are waiting to join. Activate this team to let them in." are disappeared).