E-learning Resources Centre

Table of Contents

11Course Assignment
11.4Bulk Upload Feedback Files

Updated on 2020-07-16

The assignment module enables teachers to collect students' work and provide grades / feedback. Please refer to 11.1 Adding Assignment on how to add Assignment to the course.

Bulk upload feedback files enables teachers to add feedback to students' submissions offline and distribute to students by uploading a zip file on Moodle.

11.4.1 Enabling Feedback Files in the Assignment Settings

11.4.2 Download template zip file from Moodle and unzip to the computer

11.4.3a Working on Students' Submissions (using Computers)

11.4.3b Working on Students' Submissions (using iPad via OneDrive App)

11.4.4 Uploading the Zip File to Moodle

11.4.5 Releasing Feedback Files and Grades to Students

11.4.1 Enabling Feedback Files in the Assignment Settings

11.4_BulkUploadFeedbackFiles_01.png

1 On the Assignment Summary Page, click the "Edit Icon" on the top right corner.

2 Select Edit settings.

11.4_BulkUploadFeedbackFiles_02.png

3 Under Feedback types section, select "Feedback files" in Feedback types.

11.4.2 Download template zip file from Moodle and unzip to the computer

11.4_BulkUploadFeedbackFiles_03.png

1 On the Assignment Summary Page, click the "Edit Icon" on the top right corner.

2 Downlaod one of the template zip files.

Use Case	Number of Assignment Files Submitted by Students	Number of Feedback Files from Teacher	Suggested Template Zip Files
1	Single	Single	e, f, g, h (files only without folders)
2	Single	Multiple (e.g.: Marked student submission, Marking Scheme, Extra files)	a, b, c, d (with folders)
3	Multiple	Single	a, b, c, d (with folders)
4	Multiple	Multiple	a, b, c, d (with folders)

Folder : Each student's submission is put in a separate folder
Group : Subject Group Name [Only the subject groups created by the system will be available for this group information. Courses without any subject groups will only have four types template zip file.]
Student Name: Student English Fullname

#	Template Zip File	Pattern of "Folder Name" / "Filename"	Example (e.g.: one student submitted two files)
a	(Folder) + Group + Student Name + Student ID (if subject groups available)	Folder Name : [Group] [Student Name] [Student ID]_[Submission ID]_assignsubmission_file_ Filename : [Filename Input by student]	Folder Name : 101 CHAN Tai Man Peter 11111111a_9999999_assignsubmission_file_ Filename : FilenameInputbystudent111.FileExtension FilenameInputbystudent222.FileExtension
b	(Folder) + Group + Student ID + Student Name (if subject groups available)	Folder Name : [Group] [Student ID] [Student Name]_[Submission ID]_assignsubmission_file_ Filename : [Filename Input by student]	Folder Name : 101 11111111a CHAN Tai Man Peter_9999999_assignsubmission_file_ Filename : FilenameInputbystudent111.FileExtension FilenameInputbystudent222.FileExtension
c	(Folder) + Student Name + Student ID	Folder Name : [Student Name] [Student ID]_[Submission ID]_assignsubmission_file_ Filename : [Filename Input by student]	Folder Name : CHAN Tai Man Peter 11111111a_9999999_assignsubmission_file_ Filename : FilenameInputbystudent111.FileExtension FilenameInputbystudent222.FileExtension
d	(Folder) + Student ID + Student Name	Folder Name : [Student ID] [Student Name]_[Submission ID]_assignsubmission_file_ Filename : [Filename Input by student]	Folder Name : 11111111a CHAN Tai Man Peter_9999999_assignsubmission_file_ Filename : FilenameInputbystudent111.FileExtension FilenameInputbystudent222.FileExtension
e	Group + Student Name + Student ID (if subject groups available)	Filename : [Group] [Student Name] [Student ID]_[Submission ID]_assignsubmission_file_[Filename Input by student]	Filename : 101 CHAN Tai Man Peter 11111111a_9999999_assignsubmission_file_FilenameInputbystudent111.FileExtension 101 CHAN Tai Man Peter 11111111a_9999999_assignsubmission_file_FilenameInputbystudent222.FileExtension
f	Group + Student ID + Student Name (if subject groups available)	Filename : [Group] [Student ID] [Student Name]_[Submission ID]_assignsubmission_file_[Filename Input by student]	Filename : 101 11111111a CHAN Tai Man Peter_9999999_assignsubmission_file_FilenameInputbystudent111.FileExtension 101 11111111a CHAN Tai Man Peter_9999999_assignsubmission_file_FilenameInputbystudent222.FileExtension
g	Student Name + Student ID	Filename : [Student Name] [Student ID]_[Submission ID]_assignsubmission_file_[Filename Input by student]	Filename : CHAN Tai Man Peter 11111111a_9999999_assignsubmission_file_FilenameInputbystudent111.FileExtension CHAN Tai Man Peter 11111111a_9999999_assignsubmission_file_FilenameInputbystudent222.FileExtension
h	Student ID + Student Name	Filename : [Student ID] [Student Name]_[Submission ID]_assignsubmission_file_[Filename Input by student]	Filename : 11111111a CHAN Tai Man Peter_9999999_assignsubmission_file_FilenameInputbystudent111.FileExtension 11111111a CHAN Tai Man Peter_9999999_assignsubmission_file_FilenameInputbystudent222.FileExtension

11.4_BulkUploadFeedbackFiles_04.png

3 Save the zip file to the computer.

11.4_BulkUploadFeedbackFiles_05.png

4 Go to the location of the downloaded zip file and unzip it.

11.4.3a Working on Students' Submissions (using Computers)

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Each student's submission is put in a separate folder, the folder name containing the submission IDs that cannot be changed :

(Folder) Group + Student Name + Student ID
(Folder) Group + Student ID + Student Name
(Folder) Student Name + Student ID
(Folder) Student ID + Student Name

Note Files with no changes will be ignored (i.e. the "original student submitted file" will not be uploaded to Moodle as the "teacher's feedback file".).

11.4_BulkUploadFeedbackFiles_06.png

1i Open each student's submission in the separate folder, add comments / feedback and save the individual file in the original space.

Note Do not change the folder name (unique student's submission ID be the second part of the folder name) or folder location since such information will be used for distributing files to students on Moodle.

Note Teachers can give students multiple feedback files (just save the files within the student's folder).

11.4_BulkUploadFeedbackFiles_07.png

2i After adding comments / feedback to all the students' submissions. Select all students' folder and zip them into one file.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

No seperate folder of each student, all students' files are stored in one folder only. The filename containing the submission IDs that cannot be changed :

Group + Student Name + Student ID
Group + Student ID + Student Name
Student Name + Student ID
Student ID + Student Name

Note No checking on the uploadded files (i.e. the "original student submitted file" can be uploaded to Moodle as the "teacher's feedback file".). Teachers need to check whether the files to be uploaded are all marked assignments.

11.4_BulkUploadFeedbackFiles_18.png

1ii Open each student's submission, add comments / feedback and save the individual file with the original filename.

Note Do not change the filename (unique student's submission ID be the second part of the filename) since the information will be used for distributing files to students on Moodle.

Note If the students submitted more than one file, files submitted by the same students will have the same prefix in the filename. E.g.:
CHAN Tai Man Peter 11111111a_9999999_assignsubmission_file_FilenameInputbystudent111.FileExtension
CHAN Tai Man Peter 11111111a_9999999_assignsubmission_file_FilenameInputbystudent222.FileExtension

11.4_BulkUploadFeedbackFiles_19.png

2ii After adding comments / feedback to all the students' submissions. Select all students' files and zip them into one file.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

11.4.3b Working on Students' Submissions (using iPad via OneDrive App)

Note Teachers can share the OneDrive folder to subject team members for group marking.

11.4_BulkUploadFeedbackFilesOneDrive_01.png

1 On the computer, open one of the Internet browsers, go to OneDrive. Upload the folder of student assignments from the Computer's File Manager to Teacher's the OneDrive File Page.

11.4_BulkUploadFeedbackFilesOneDrive_02.png

2 On the iPad, go to the OneDrive App and locate the folder of student assignments.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

Each student's submission is put in a separate folder, the folder name containing the submission IDs that cannot be changed :

(Folder) Group + Student Name + Student ID
(Folder) Group + Student ID + Student Name
(Folder) Student Name + Student ID
(Folder) Student ID + Student Name

Note No checking on the uploadded files (i.e. the "original student submitted file" can be uploaded to Moodle as the "teacher's feedback file".). Teachers need to check whether the files to be uploaded are all marked assignments.

11.4_BulkUploadFeedbackFilesOneDrive_03.png

3i Go one of the students' folders.

Note Do not change the folder name (unique student's submission ID be the second part of the folder name) or folder location since such information will be used for distributing files to students on Moodle.

Note Teachers can give students multiple feedback files (just save the files within the student's folder).

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

No seperate folder of each student, all students' files are stored in one folder only. The filename containing the submission IDs that cannot be changed :

Group + Student Name + Student ID
Group + Student ID + Student Name
Student Name + Student ID
Student ID + Student Name

Note No checking on the uploadded files (i.e. the "original student submitted file" can be uploaded to Moodle as the "teacher's feedback file".). Teachers need to check whether the files to be uploaded are all marked assignments.

11.4_BulkUploadFeedbackFilesOneDrive_11.png

3ii Go one of the students' folders.

Note Do not change the filename (unique student's submission ID be the second part of the filename) since the information will be used for distributing files to students on Moodle.

Note If the students submitted more than one file, files submitted by the same students will have the same prefix in the filename. E.g.:
CHAN Tai Man Peter 11111111a_9999999_assignsubmission_file_FilenameInputbystudent111.FileExtension
CHAN Tai Man Peter 11111111a_9999999_assignsubmission_file_FilenameInputbystudent222.FileExtension

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

PDF Files

11.4_BulkUploadFeedbackFilesOneDrive_04.png

4 Open the PDF file.

11.4_BulkUploadFeedbackFilesOneDrive_05.png

5 Click the "Pen" icon to edit the file on the OneDrive App.

11.4_BulkUploadFeedbackFilesOneDrive_06.png

6 Use the tools to add comments on the PDF file, click the "Done" button to save.

Undo
Redo
Add Note
Add Text Box
Add Signature
Add Image
Add Date
Eraser
Colour Pen
Highlight Pen

More reference from Microsoft : Mark up a PDF in OneDrive for iOS

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

WORD Files

11.4_BulkUploadFeedbackFilesOneDrive_07.png

4 Open the WORD file.

11.4_BulkUploadFeedbackFilesOneDrive_08.png

5 Click the "Word" icon to edit the file on the Microsoft Word App.

11.4_BulkUploadFeedbackFilesOneDrive_09.png

6 Use the tools to add comments on the Word file, click the "File" button to enable "AutoSave" on the OneDrive.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

11.4_BulkUploadFeedbackFilesOneDrive_10.png

7 After adding comments / feedback to all the students' submissions and files are updated on OneDrive. On the computer, open one of the Internet browsers, go to OneDrive, download the file (The single zip file can be downloaded).

11.4.4 Uploading the Zip File to Moodle

Note The maximum file upload size to Moodle is 250MB. If the zip file size of all the students' subfolders is greater than 250MB, please divide the zip file into two or even more, and upload those zip files to Moodle individually. For example, if the zip file containing 100 subfolders, please zip the first 50 subfolders into a zip file "A" and zip last 50 subfolders into another zip file "B". Upload the zip file "A" to Moodle, later on upload another zip file "B" to Moodle.

11.4_BulkUploadFeedbackFiles_08.png

1 On the Assignment Summary Page, click the "Edit Icon" on the top right corner.

2 Select Upload multiple feedback files in a zip.

11.4_BulkUploadFeedbackFiles_09.png

3 Browse the zip file or drag and drop the file to the corresponding area.

4 Click the button "Import feedback file(s)".

11.4_BulkUploadFeedbackFiles_10.png

5 Check the list of feedback files, the button "Confirm".

Note Files with no changes will be ignored (i.e. the "original student submitted file" will not be uploaded to Moodle as the "teacher's feedback file".).

11.4_BulkUploadFeedbackFiles_11.png

6 Check the number of uploaded feedback files feedback files and click the button "Continue". The feedback files will be shown in the column "Feedback files" on the Assignment All Submission Summary.

11.4_BulkUploadFeedbackFiles_12.png

Note The filename of the uploaded feedback files will be the same as the filename of the student submitted files.

11.4.5 Releasing Feedback Files and Grades to Students

Note By default assignment settings, "Using marking workflow" is enabled. Set the "Marking workflow state" to "Release" for showing the feedback files to students.

To ensure all students are shown on the list, including "All" for the Title and Fullname filtering, show "All" assignments per page with no filter.

11.4_BulkUploadFeedbackFiles_16.png